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NISO Virtual Conference

Research Information Systems: The Connections Enabling Collaboration 

Wednesday, August 16, 2017
11:00 - 5:00 p.m. (Eastern Time)

  • About the Conference
  • Agenda & Event Slides
  • Registration
    Can't make it on the conference day? Register now and gain access to the archive for one year.

System Requirements:

  • NISO has developed a quick tutorial, How to Participate in a NISO Web Event. Please view the recording, which is an overview of the web conferencing system and will help to answer the most commonly asked questions regarding participating in an online Webex event.
  • You will need a computer for the presentation and Q&A.
  • Audio is available through the computer (broadcast) and by telephone. We recommend you have a set-up for telephone audio as back-up even if you plan to use the broadcast audio as the voice over Internet isn't always 100% reliable.
  • Please check your system in advance to make sure it meets the Cisco WebEx requirements. It is your responsibility to ensure that your system is properly set up before each webinar begins. 

About the Virtual Conference

Many in the community have heard about the Research Information Systems (RIS); the next phase of development for the RIS is to network researchers in the interest of building strategic research initiatives and effective collaborations. This conference will look at the vision for and the progress being made in various initiatives (VIVO, REACH NC, and others). How might research information systems become more tightly integrated with workflow applications? The data captured in an RIS system is significant and should be driving increased functionality and accruing value. The event will spotlight entities that foster -- through the development of resources or networks -- the ability of researchers to identify and connect with collaborators for their work. 

Preliminary Agenda

11:00 a.m. – 11:10 a.m. – Introduction
Todd Carpenter, Executive Director, NISO

11:10 - 11:45 a.m.  Making Sense of the Confusing World of Research Information Management
Confirmed Speaker:  Rebecca Bryant, Senior Program Officer, OCLC Research, OCLC

Research Information Management (RIM) is the aggregation, curation, & utilization of metadata about institutional research activities, and represents growing resource allocations by research institutions worldwide. As institutions, consortia, and nations attempt to solve different problems, their systems, workflows, infrastructure, and nomenclature are developing in different ways. In this presentation, Dr. Bryant will provide an introduction to the RIM landscape and offer a model for understanding RIM activities, developed in collaboration with OCLC Research Library Partnership member institutions (http://www.oclc.org/research/partnership.html) from three continents. She will talk about the key drivers for RIM adoption, and how these have influenced RIM adoption and scaling in EMEA, North America, and the Asia-Pacific.

Developing work at OCLC Research regarding research information management 

A recent poster about OCLC Research efforts

Rebecca Bryant, PhD, serves as Senior Program Officer at OCLC Research where she leads collaborative investigations into research information management and research support services with OCLC Research Library Partnership member institutions. Prior to joining OCLC Research, Dr. Bryant served as Project Manager for Researcher Information Services in the University Library at the University of Illinois at Urbana-Champaign where she led a campus-wide effort to implement the Elsevier Pure research information management system (RIM). She has also served as Director of Community at ORCID where she led outreach initiatives to encourage the adoption of ORCID identifiers throughout the scholarly communications community. Prior to ORCID, Dr. Bryant spent a decade in the University of Illinois Graduate College as Assistant Dean.

11:45 - 12:15 p.m.  Creating a Culture of Research Reputation through Research Information Management Systems
Confirmed Speakers: Scott Warren, Associate Dean for Research and Scholarship, Syracuse University Libraries, and Anne Rauh, Collection Development and Analysis Librarian, Syracuse University Libraries,  Syracuse University

Research institutions have increasingly strong needs to manage the reputations of their research portfolios. From primary investigators, to awarded grants, scholarly output and related media mention, universities need to be able to retrieve and integrate information about their research endeavors in order to successfully showcase impact at an institutional level. However, all too often this information is siloed and not easily discoverable, retrievable, or reusable. Syracuse University Libraries traditionally provide research reputation services to individual researchers, but recently collaborated with the Office of Research to expand this work in a systematic, scalable manner throughout the university via a pilot implementation of a Research Information Management System (RIMS). This partnership helped the Libraries demonstrate value in a new way to different stakeholders as an important member of the university research enterprise. The presenters will give an overview of RIMS, discuss the implementation of such a system at Syracuse University, outline challenges that implementing such systems present, and articulate why libraries should be involved in their operation. The speakers will also address impacts of the use of these systems, and their complex data needs, on the broader information community.

OCLC Report Referenced by Scott Warren: Evolving Scholarly Record 

Scott Warren is the Associate Dean for Research and Scholarship at the Syracuse University Libraries where his portfolio includes collections, open publishing, and subject librarian services. He was a member of the 2016-17 Association of Research Libraries Leadership Fellows Program. He holds an M.A. in Library and Information Studies from The University of Wisconsin-Madison and B.S.'s in Physics, Mathematics, and Astronomy and a B.A. in History from The Pennsylvania State University.

Anne E. Rauh is a Collection Development and Analysis Librarian at Syracuse University Libraries. She holds a B.A. in International Studies and a M.A. in Library and Information Studies, both from the University of Wisconsin-Madison. Anne is an active member of the American Society for Engineering Education and the Eastern New York Chapter of Association of College and Research Libraries. She has is a frequent conference presenter and has published extensively on Science and Engineering Librarianship. Her research interests include altmetrics, collection development, open access, and publishing and scholarly communication.

12:15 - 12:45 p.m.  Enabling and Encouraging Use of the RIS/CRIS System
Confirmed Speaker: Christine Gillis Bilton, Manager, Research Information Systems, University of Waterloo and Greg Smith, Manager, Enterprise Systems, Information Systems and Technology, University of Waterloo

As the first Canadian university to purchase Elsevier’s Pure, the project team at the University of Waterloo continues our implementation, as phase one goes live in Sept.
From the onset, Waterloo’s strategic plan has driven this initiative. Our project goal: reduce the time and effort required on administrative processes and allow our researchers to focus on their actual research.

Our project has been a collective effort from our library, research, IT and data departments and throughout, we have strived to engage and listen to our six faculties.
This session will review topics that this type of enterprise system has affected, including:
· The hard and soft costs of a collaborative, cross-departmental project
· Significant importance of involving the library early
· Project resources: thinking outside the SME
· Hosting: where is my data? Cloud or local?

Christine Gillis Bilton is the Manager, Research Information Systems at the University of Waterloo. She has been with the Office of Research since 2008, previously working as a systems administrator and functional SME, implementing and upgrading system projects for: Oracle Financials, Inteum and InfoEd. Her team is currently implementing both Pure and Kuali Research (for human/animal ethics) and program information can be found at: https://uwaterloo.ca/research/your-gateway-research

Greg Smith is the Manager, Enterprise Systems ‎for the central Information Systems and Technology department at the University of Waterloo. Greg has 10 years of experience working in higher education, both in student services and IT. Greg builds on his MBA from the Richard Ivey School of Business to provide information systems leadership to academic support departments across the University of Waterloo.

12:45 - 1:45 p.m.  Lunch Break

1:45 - 2:15 p.m. VIVO: A Community-driven Research Information Management System. Challenges and Opportunities
Confirmed Speaker: Muhammad JavedPh.D., Ontology Engineer/Tech. Lead (Scholars@Cornell), Albert R. Mann Library, Cornell University

VIVO is a community-driven open source software that creates a connected, integrated record of scholarly works ready for reporting, visualization and analysis. VIVO uses Linked Data model and in the core of this application is VIVO-ISF ontology – a data model used by many institutions around the world and thus makes the data interoperable.

In this presentation, we will discuss some of the history of VIVO project and question ourselves that “is VIVO a research data recording system only”? “Can VIVO be evolved in a research information management system where VIVO not only records the data but also provides aggregate views of the scholarship and scholarly work”. Can VIVO answer questions such as “who are the experts in what subject area” without having any manual input from faculty members? Can VIVO answer questions about internal and global collaborations for a specific academic unit? Can VIVO be used to collect impact evidences of a faculty member’s research for next grant application. We will discuss the opportunities and the challenges in the light of our work “Scholars@Cornell” at Cornell University Library.

Muhammad Javed, PhD, works as an Ontology Engineer and the Project Tech. Lead for Scholars@Cornell at Cornell University Library. Javed is the significant creative force behind the project and has contributed to every aspect of the project – from ontology-driven knowledge modeling and backend data feeds, to the frontend design and visualizations. Javed is also a member of Linked Data for Libraries project at Cornell.

Javed holds PhD in Ontology Change Management from Dublin City University, Ireland. Javed has a broad international education and work experience ranging from Bangladesh, Germany, UK, Ireland and most recently a biotech. company in Michigan.

2:15 - 2:45 p.m. Commercial RIS Systems: Benefits, Costs, and Considerations of Use
Confirmed Speaker: Daniel Calto, Director of Solution Services, Research IntelligenceElsevier

This talk will discuss the benefits and costs generated by commercial RIS systems, as well as other key considerations and best practices institutions should consider prior to any purchase. These include speed of implementation, buy vs. build considerations, total cost of ownership analysis, data quality assurance and quality control, data deduplication and disambiguation, data model robustness, vendor management, and other key factors affecting implementation success. The presenter will draw on his prior experience evaluating software vendor proposals and as a project manager implementing major OTS software systems at Columbia University and NYU School Medicine, as well as 10 years working on product development for Elsevier.

Daniel Calto is Director of Solution Services for the Research Intelligence group at Elsevier Inc. He currently oversees a global consulting team and works on special projects internationally

Prior to joining Elsevier, he was Director of Research Strategy and Director of Research Administration at Columbia University. He also worked as Director of Sponsored Programs at NYU School of Medicine, and in a variety of clinical positions at Mount Sinai School of Medicine in New York.

2:45 - 3:15 p.m. RIS as Part of Larger Environment of Systems
Confirmed Speakers: Andi Ogier, Director for Data Services, Virginia Tech, Virginia (Ginny) Pannabecker, Associate Director, Research Collaboration and Engagement, Virginia Tech University Libraries, and Peggy Layne, Assistant Provost for Faculty Development, Virginia Tech 

In 2011, Virginia Tech Libraries launched a DSpace-based institutional repository service called VTechWorks. In 2012, the Libraries began to explore integration of the repository with the university’s Electronic Faculty Activity Reporting System (EFARS), a service managed by the Provost’s office, in an effort to reduce barriers to deposit and in response to faculty feedback on ways to encourage the adoption of open access publishing practices. Presenters will briefly review the current state of implementation of Virginia Tech’s EFARS, all levels of partnership involved in implementation, the evolving roles for the library, and the technical, policy, rights, workflow, outreach, and publishing issues involved in establishing VT Libraries’ repository and public researcher profile services as integral components of the university’s networked research infrastructure.

Andi Ogier is the Director of Data Services in the University Libraries at Virginia Tech, where she leads and supports a team of experts in data curation, data management, and specialized informatics consulting. Charged with implementing and managing CollabVT, a researcher profile service, she also partners with the Provost office in working to connect CollabVT with the university’s faculty activity reporting system.

Virginia (Ginny) Pannabecker is Associate Director, Research Collaboration and Engagement with Virginia Tech, University Libraries, and liaison librarian to several Life Sciences areas. In collaboration with library and university colleagues, Ginny leads initiatives to support the VT community in collaborative practices, interdisciplinary research, and in discovering and sharing the impact of their work.

Peggy Layne is Assistant Provost for Faculty Development at Virginia Tech where her responsibilities include faculty development programming and assessment and faculty activity reporting. As leader of Virginia Tech’s implementation of Symplectic Elements, Ms. Layne collaborates with colleagues in the university libraries and information technology division to integrate enterprise data systems with Elements for internal reporting and feed public facing web profiles through CollabVT, Virginia Tech’s implementation of VIVO.

3:15 - 3:30 p.m.  Afternoon Break

3:30 - 4:00  p.m. Case Study I: GTScholar: lessons learned in RIM/CRIS implementation
Confirmed Speaker: Marlee GivensLibrarian for Modern Languages and Library Learning Consultant, Georgia Tech

Georgia Tech was one of the first United States institutions to adopt a Research Information Management (RIM) system. In response to Georgia Tech's 2010 strategic plan, in 2012 a group of faculty and staff from across campus began to discuss the implementation of a faculty profile system, which ultimately led to the adoption of a RIM system called GTScholar. GTScholar would be a central repository of simple and updated faculty profiles that could be accessed widely for the benefit of the Georgia Tech community and external audiences. The project had many successes, but it met some challenges as well: chief among those were a reliance on databases created and maintained for other purposes and project scope creep in response to evolving needs and potential of the product. This case study presentation will trace the path of proposing, planning, implementing, and ultimately pausing development of GTScholar in 2016.

Marlee Givens is Librarian for Modern Languages and Library Learning Consultant at the Georgia Tech Library. She holds an MLS from the University of Maryland, an MA in French from the University of Georgia, and a BA in French from Washington University in St. Louis. She has worked at Georgia Tech since 2010. For three years she served on a campus-wide team that planned, implemented and promoted a pilot RIM System at Georgia Tech. She facilitated faculty and staff training on the system and supervised a data entry team. Since then she has led training and communication projects for the Library.

4:00 - 4:30 p.m. Case Study II: From Researcher Profiling to System of Record
Confirmed Speaker: Jan FransenService Lead for Researcher and Discovery Systems, University of Minnesota - Twin Cities 

One look at the home screen of the University of Minnesota's Experts@Minnesota tells you that this is a sprawling institution: Experts@Minnesota includes public profiles for 6,400 faculty and staff organized into almost 300 research units. At last count, it held almost 230,000 research outputs. Such a near-comprehensive data set brings benefits as well as challenges. Ms. Fransen will review those challenges, both initial and ongoing, and discuss the rationale for the 2012-15 pilot project as well as the current (often unexpected) benefits of the service. She will also discuss key partnerships and review the Experts@Minnesota roadmap.

Janet (Jan) Fransen is the Service Lead for Research Information and Discovery Systems for University of Minnesota Libraries in the Twin Cities. In that role, she works across Libraries divisions and with campus partners to provide library systems that save researchers' and students' time, improve their access to the materials they need to get to their next steps, and help them ensure that they and their work can be discovered by other researchers.

* * * * * * * * *

4:30 p.m. - 5:00 p.m. Roundtable Discussion 
Moderated by: Todd Carpenter, Executive Director, NISO


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Registration closes on Tuesday, August 15, 2017 at 4:00 p.m. Eastern.

2017 Registration Costs

  • NISO LSA & Voting Members; NASIG Members 
    • $190.00 (US and Canada)
    • $230.00 (International)
  • Non-Member
    • $255.00 (US and Canada)
    • $295.00 (International)
  • Student
    • $85.00

Additional Information

  • Cancellations made by Wednesday, August 9, 2017 will receive a refund, less a $35 cancellation. After that date, there are no refunds.
  • Registrants will receive detailed instructions about accessing the virtual conference via e-mail the Friday prior to the event. (Anyone registering between Monday and the close of registration will receive the message shortly after the registration is received, within normal business hours.) Due to the widespread use of spam blockers, filters, out of office messages, etc., it is your responsibility to contact the NISO office if you do not receive login instructions before the start of the webinar.
  • If you have not received your Login Instruction e-mail by 10 a.m. (ET) on the Tuesday before the virtual conference, please contact the NISO office at nisohq@niso.org for immediate assistance.
  • Registration is per site (access for one computer) and includes access to the online recorded archive of the conference. You may have as many people as you like from the registrant's organization view the conference from that one connection. If you need additional connections, you will need to enter a separate registration for each connection needed.
  • If you are registering someone else from your organization, either use that person's e-mail address when registering or contact nisohq@niso.org to provide alternate contact information.
  • Conference presentation slides and Q&A will be posted to this event webpage following the live conference.
  • Registrants will receive an e-mail message containing access information to the archived conference recording within 48 hours after the event. This recording access is only to be used by the registrant's organization.